For instructions on how to navigate VEMS please see the FSM VEMS User Guide.

Reservation Requests at Feinberg School of Medicine

 
Welcome to Virtual EMS! VEMS is the space management system for Feinberg School of Medicine, where you as an end user can seach and easily book space all through this portal.
 
Questions regarding access to VEMS for FSM classroom space should be directed to the FSM Facilities Coordinator, Julie Bratley, at julie.bratley@northwestern.edu or (312) 503-1871. 

Please see Feinberg's Confirmation Conditions for useful information about booking space at FSM. If you have any questions about these conditions for reserving space, please contact Julie Bratley.

Current VEMS Users, please see the VEMS Web User Guide for information on how to create, edit or cancel a reservation. For any additional questions, please contact Julie Bratley.

When planning events, please see the Event Guide which lists all steps needed to ensure a smooth event in Feinberg space!

Additionally, if housekeeping is required, please complete the Housekeeping Event Request Form to submit to Facilites Management.

If you do not have a VEMS account but would like to reserve space in any of the following locations please click the appropriate link to fill out a request form.  Requests will be sent to the respective room coordinators and you will receive a confirmation once the request has been processed – please allow up to 48 business hours for processing.  You will also receive a summary e-mail of your request immediately upon submitting. 

FSM Public Classroom Spaces

For questions regarding these spaces or to reserve/cancel space within 48 hours of the event date please contact the FSM Facilities Coordinator, Julie Bratley at julie.bratley@northwestern.edu or (312) 503-1871.

To request space outside of the VEMS booking parameters, or if you do not have a VEMS account, please complete this form to route for processing: FSM Room Reservation Request Form.

For more information and guidelines on booking the Ryan Family Atrium, please review the Ryan Family Atrium Guidelines which will outline proper procedure for booking this location and event planning. If you have any questions, please contact Julie Bratley.

Please note the building hours as after-hours use requires approval from the FSM Facilities Coordinator: 

McGaw Pavilion Building Hours
Monday-Friday: 7:30am-5:30pm

Saturday & Sunday: Closed 

Robert H. Lurie Medical Research Center Building Hours
Daily Monday-Sunday: 7:00am-7:00pm

Access to Lurie 6 and 7

Please note that Lurie 6 and 7 spaces are managed by the Center for Genetic Medicine.  Questions regarding these spaces should be directed to Michelle Mohney at (312) 503-5600. Also note that VEMS access to Lurie 6 and 7 spaces must be approved by CGM.

Rubloff Conference Rooms

Rubloff conference rooms are available Monday – Friday, 8:30am-4:30pm. Use of these spaces after hours is not permitted. These rooms are intended for business meetings only - no classes or student seminars, parties, retreats or social activities should be scheduled in these rooms. If you have any questions, please review the contact information below for more information.


Rubloff 6
Rubloff 6: please contact Julie Bratley

Find more information and the policy for this floor here.

Rubloff 9
Rubloff 9 Reception Desk: (312) 503-8933. Find more information and the policy for this floor here. To request space more than 48 hours prior to the event date please fill out the Rubloff 9 Room Reservation Request Form

Rubloff 11
Rubloff 11 Reception Desk: (312) 503-1709. Find more information and the policy for this floor here. To request space more than 48 hours prior to the event date please fill out the Rubloff 11 Room Reservation Request Form.


CCM Spaces

Access to reserve CCM space must be sent to the appropriate contact within CCM. Please be aware that you are expected to know the policies and procedures (including set-up and break down-times) for using CCM spaces.  All questions related to CCM reservations and procedures should be directed to CCM. 

Please note: a WildCard or ID will need to be shown at the Lurie main office room B127 in order to recieve a reservation access card.  Access cards need to be obtained by 4pm the buisness day before your reservation if the reservation is during weekends or Holidays.  For reservations scheduled after business hours the access card should be picked up prior to 4pm that same day.  For all reservations ending after business hours, on weekends or holidays the access card should be returned to the census drop box.

For further information, please go to the CCM website.